Have you ever watched a great YouTube video and thought, “This is useful… but I don’t have an hour to dig through it”?
In this video, you get to see you can use NotebookLM, YouTube, Gemini, and other AI tools to quickly pull out the practical gold from videos, client calls, research, and presentation prep — without getting buried in the weeds.
This could be one of the most time-saving, valuable videos you’ll see this month!
Grab This Video Here:
https://youtu.be/UsKl_nFQ-_k
If you’re a content creator, coach, consultant, speaker, podcaster, or Creative Conductor, this can help you save time, organize better, and turn raw information into useful content and business insights faster.
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Chapters
0:00 How AI Helps Creative Conductors – See how NotebookLM and YouTube can save you serious research time
0:41 The University of YouTube – Why YouTube is one of today’s best learning resources
1:02 Extracting Value from Long Videos – Get the good stuff without watching every minute
1:41 YouTube to NotebookLM Extension – How the free Chrome extension moves videos into NotebookLM
2:11 Instant Video Summaries – See how NotebookLM creates a quick summary fast
2:38 Kortex and Other AI Tools – A look at another promising tool for content creators
3:04 Better Prompts for Better Results – How to ask NotebookLM for deeper, useful summaries
4:10 NotebookLM Studio Features – Audio overviews, video overviews, reports, and practical outputs
5:22 Using NotebookLM for Coaching – Organize client calls, transcripts, challenges, and progress
6:32 Better Client Insights Over Time – Track what worked, what didn’t, and what needs attention
7:38 Preparing Professional Presentations – Use AI to research companies, industries, and client needs
8:11 Why NotebookLM Is Different – Work from your own sources instead of random web results
8:59 The Creative Conductor Advantage – Combine YouTube, Gemini, NotebookLM, and Google Docs strategically
9:56 Workshops and Practical Training – Move from theory into step-by-step implementation
10:32 Final Thoughts and Resources – Get tools, subscribe, and keep learning
Using YouTube as a Research Engine
YouTube is one of the best learning tools available today — what I like to call the “University of YouTube.”
The challenge is that great videos can be 30 minutes, 60 minutes, or much longer.
That is a lot of time when you’re trying to run a business, create content, serve clients, and still occasionally remember to breathe.
How NotebookLM Helps You Save Time
NotebookLM can take a YouTube video and turn it into a useful summary, especially when paired with the YouTube to NotebookLM Chrome extension.
I’m doing this regularly now and it saves me a LOT of time!
Instead of manually watching and taking notes from an entire video, you can quickly get the core ideas and then ask follow-up questions.
This is especially helpful for content creators, coaches, consultants, authors, speakers, and podcasters who need to stay current without spending all day consuming information.
The Prompt That Makes the Difference
One of the big lessons here is that the prompt matters. I show how I ask NotebookLM to summarize a video in 20 paragraphs or less, focusing on the most important ideas and how they apply to content creators and Creative Conductors.
Using NotebookLM for Coaching and Consulting
For coaches and consultants, NotebookLM can become a powerful client-support tool. With proper permission and legal compliance, you can record coaching calls, create transcripts, and organize those conversations into one notebook for a client.
Why NotebookLM Is So Useful
One important advantage of NotebookLM is that it works from the sources you put into it. It does not randomly wander all over the web unless you give it specific material to work with.
The Creative Conductor Mindset
The big idea here is not just using one AI tool. It is learning how to conduct the right tools at the right time.
YouTube gives you the raw material. NotebookLM helps you organize and understand it. Gemini can add another layer of thinking and creation. Google Docs can serve as a holding tank for your ongoing ideas. Together, these tools help you become more strategic, more productive, and more valuable in the marketplace.
Final Thought
We are living in an amazing time for content creators, coaches, consultants, professional speakers, and entrepreneurs. The people who learn how to use these tools wisely will have a real advantage.
This is not about replacing your creativity. It is about helping you think better, move faster, and serve your audience with more useful information.
If this is useful to you, hit Like, Subscribe, and Share it with someone who wants to use AI more effectively in their business.
They’ll appreciate it — and hey, you’ll look pretty danged smart for sending it their way.
For your convenience, here’s a transcript of this episode:
Terry Brock [00:00:00]:
You seen what’s going on now with notebook l m and other tools that are available for content creators? For those of us who create content, and particularly for those who are creating and using this as a creative conductor, We get a lot of capabilities with this. That’s what I’m gonna show you in this video, give you some exact steps that you can use. I’m Terry Brock with Stark Raving Entrepreneurs, and there, Gina Carr, my partner, and I talk to you about how to use these things. So let me show you what can be done. One One of the great sources of getting information, as we know, is YouTube. The University of YouTube, as we often like to call it, gives us the ability to see a lot of things. Let’s take a look at that and what I’ve got in store for you on how you can grab that information and extract just what you need from it. Okay.
Terry Brock [00:00:41]:
I’m over here now on YouTube, and you see I’ve got some of my AI tools that have brought up some really, really good videos. And those of us that work with this know, hey. This is the way we really learn today. We go over to the University of YouTube. We find out what’s going on, and we look at some particular videos. Let me show you what you can do now with this tool that’s gonna be amazing. Okay. Here we are.
Terry Brock [00:01:02]:
I’ve gone over to a video called your number one Google rank means nothing to chat g p t, and, I think this is another good video. I have not seen this one yet, from Neil Patel. He has some really good information. I love watching his stuff. And, Neil, if you ever catch this fan that you don’t know me, and I never met you, but I just love what you’re doing there. But what you might wanna do is tap into that and say, okay. What is he doing that I can use? How can I get that information without having to go through the entire video and watch it? Well, there’s a way to do it. Particularly, think about those videos that might be thirty minutes, an hour, two hours, three hours that are packed full of great information, but you just don’t have time to watch them all.
Terry Brock [00:01:41]:
Well, here’s what we can do on this. As we see it, I’m gonna go into notebook l m, and you’ll see what it shows me right here, down here at the bottom. It’s now in there because I loaded YouTube two notebook l m. That’s the name of the Google Chrome extension, and it’s free. And it puts this on here, so I can look at that. I’m gonna click on that button, and when I do, it’s gonna take this and then allow me to either create a new notebook or to be able to choose a notebook. I can do either one. You’ll see I’ve got those available right there.
Terry Brock [00:02:11]:
I’m gonna use create a new notebook this time, and when I click on that, I want you to notice what’s happening here. It jumps over into notebook go in, and it gives me a quick summary, which is pretty nice. See if I can zoom out here a little bit, you can see what’s available. It shows me a summary of it. So this way, I’m getting a capsule of what’s going on real quickly like that. And you see how fast that is. There’s another tool that I’m using also that I recommend a little bit. I haven’t purchased it yet.
Terry Brock [00:02:38]:
I saw it yesterday, and I’m thinking I’m gonna buy it, called Cortex, and they have the notebook l m as available. And KOR is with a k, k o r t e x. I like it. And if you’re interested in that, let me know in the comments below, and we can put that together. But look at what we’ve got here right now. I’ve got a nice summary of what was said in that Neil Patel video. So I can go through and I can see that and put it in there. And what I can do then is I can put in a prompt to get even more information.
Terry Brock [00:03:04]:
And you’ll see I just put in a prompt down below here. Give me a summary of this video in 20 paragraphs or less. Citing I’m meant to say citing, c I t I n g, but it’s a citing, the most important pieces in the particular video. I want to know how we can use it particularly as content creators and creative conductors. And you can take something like that and use a similar phrase yourself. Create that prompt. Take it like it is, and turn it into something that’s gonna help you a lot. So I’m gonna put that in there, and I’m gonna just press the key right here, the arrow.
Terry Brock [00:03:38]:
That’s the right arrow key, and it’s gonna go through and take a look at this, generating some details for me. And after about thirty seconds or so, it went in and processed that for me. And look what it’s got here. It’s got a summary of what’s going on there, and I set it in 30 to 20 paragraphs or less, and it shows me the essence of what’s going on. Think about that. This is gonna save you huge amounts of time and give you the best of the best. You win on both accounts. I don’t know about you, but sometimes I’ve watched a video and it goes on for thirty, forty five minutes, an hour or so.
Terry Brock [00:04:10]:
Good information, but I might forget some of it, and it takes up a lot of time. We don’t have time as creative conductors to do all that. This way with notebook l m, which is free, using the Chrome extension, which is free, you’ve now saved huge amounts of times in getting the practical information that you need. This is something that is very, very powerful. But the fun doesn’t stop there because what I can do over here is on the right side, we have the studio. If you’ve been working with notebook l m, you know, this is where you can get an audio overview, a video overview, get reports, things like that are really good. And by the way, the reports, one of the most important things on what we’re doing here because it gives you a capsule of what’s going on. You wanna get the essence of what’s happening with it right there.
Terry Brock [00:04:55]:
And if you want more, use the prompt over there in the chat section, which is in the middle, and put together a chat. I like to use the ideas that you saw I did. There are 20 paragraphs or less. So that way I get a lot, and if it says, well, there’s only five paragraphs here. Not a problem. And if I look at it, I go, oh, there’s even more that I need. Maybe, you would need more than 20 paragraphs if you’ve got, say, a three hour video that’s really good and packed with information. Not a problem.
Terry Brock [00:05:22]:
A 100 paragraphs or less. 200 paragraphs or less. Something like that, that phraseology in your prompt can help you a lot. And so this gives us the ability to get a lot done with that in many different ways. Now what I can do is I can take this and I can add to it with more information. This is something that you want to look into as a content creator, and it can give you even more information and more value in some other areas. Many of us work as coaching consultants, something I do regularly with a lot of wonderful people that need help on specific things for a specific time. Maybe a one to three month period or maybe a six month ongoing period, something like that.
Terry Brock [00:05:59]:
Well, you can keep track of that now in notebook l m. Let your calls be recorded with full knowledge of the other person. I’m in the state of Florida, and it is required by law that both parties know that. I think it’s just a good thing to do if you’re going to record something to let the other party know that you’re recording that. You know, whether putting the law aside for a moment, yes, definitely obey the law. But just from a point of view of being a good person, I think that’s a good idea. So you want to do that, put it in there, make sure you’ve got it. And now I can have a collection of, say, a hypothetical client Bob, that I might be working with.
Terry Brock [00:06:32]:
I can have every discussion that we had recorded, say, on Zoom, using Zoom as a good tool, and there’s many others that can record, and getting a transcript is pretty easy today. Now I can compare that to look over the last six months, what challenges has Bob run into regularly, and how did we solve those? And of the homework assignments that I gave him, which of those worked best, which gave the most result, etcetera? You can feed all of this into notebook LM. So it can then go through it and just create it as one notebook for my hypothetical client, Bob. You can use this as well. There’s another way you can use it. It’s equally as good and just as amazing. And that way is for my fellow professional speakers and others who need to make a presentation, well, you can use this in incredible ways. I don’t know about you, but when I’m getting ready for a client, let’s say it’s x y z company, and I’m gonna speak to them in, say, a month from now, and I wanna put together a lot of different information on their industry and on their company, and the notes that I have from various conversations with people in preparing for that.
Terry Brock [00:07:38]:
You could all put all of that into one notebook in a proprietary way, and when you’re recording, you let them know you’re recording. You want permission, full permission from all involved, and that makes a lot of sense. So we can have that. And now I can put in YouTube videos that I think are particularly good relating to their industry, PDFs that I might have. I can put in Word docs, Google docs. I like to keep a running Google doc for that company. So here’s everything I wanna discuss with ABC company, put it in there. This is gonna give you some real gems.
Terry Brock [00:08:11]:
And then you go back over it to say, what are the most important things that they’re gonna be interested in that they don’t know about that I can help them? Of these news stories that I’ve fed into you, you being notebook LM, that I’ve given you, what are the most important based on what you what they’re going to be looking at and based on this other information that I fed into it. Now one of the real advantages of using notebook l m is it only looks at what you’ve put there. It does not go out onto the web unless you specifically say, here is something I want you to look at. This is really good. For privacy, very important. And it gives you the ability to cut to the chase and get the essence of what needs to be done. For a presentation, it’s great. And then you can have it start putting together ideas for slides that you can use.
Terry Brock [00:08:59]:
And matter of fact, you can let Gemini look into that, tie Gemini in with notebook l m. And this combination of YouTube, Gemini, notebook l m, give you a huge advantage over others. I’m also using Google Docs just as a place as a tank to hold my ideas, random thoughts that I have on that upcoming presentation for ABC company or a consultation that I might have with my hypothetical client, Bob. I can put it over there. So what we’re into right now, my friends, is an amazing time for being a professional speaker, a consultant, a coach, and someone who helps others by being a creative conductor. You, like a conductor of an orchestra, will know when to bring in this element, that element, and maybe not so much this one right now. We want the piccolo to play at this point. Then we want the violins over here and percussion to come in over here, but to hold off a little bit over there.
Terry Brock [00:09:56]:
This is what you’re gonna do. Understand what these tools can do. YouTube, Gemini, being able to tie in there with that, NotebookLM, of course, and then other tools that will be real good. This is something that Gina Carr and I talk about and have workshops on from time to time, and show exactly how to do it, and then let you actually do it. You wouldn’t just be talking about something in theory. Theory is good to get a big overview picture of why we’re doing what we’re doing, but then let’s go into actually how you do it step by step. Something that we’re doing in our program. We’d love to hear from you if that’d be something you’re interested in.
Terry Brock [00:10:32]:
Well, I wanna hear from you on what you think of this. There’s a lot of good information, a lot of good things here that you can gather, and we wanna make that available for you. So we wanna give you some information that can help you in a big way, profoundly good way that can give you an added advantage when you’re out there in the marketplace, and that’s through our Stark Raving Entrepreneurs program. You bounce over there and you can see that. And, also, to be up to date on what’s going on would mean the world to us if you would hit that like button and share this with others that can benefit. Hey. They’re gonna like you for sharing something that’s useful. And subscribing to it lets you know when we have these coming up and how they’ll work.
Terry Brock [00:11:07]:
Here’s another tool we wanted to give to you and to others that would want this. No charge whatsoever, ai tools for biz. That’s biz.com. If you’re catching this on an audio version only, go over to ai toolsforthenumber4biz.com. And if you’re catching this on YouTube or some other video capability, you’ll notice we’ve got a QR code above there so you can get the information on several different programs that are available to you and to get you up to speed quickly, you and those that are on your team. This can help you a lot and make sure that you’re getting the kind of information you need when you need it. We really appreciate you joining us, and we’ve got another goodie for you right over here. So you can see this and you’re catching this on YouTube.
Terry Brock [00:11:51]:
You click on that. It’s gonna give you some information on how you can use these tools in a very practical way. I’m Terry Brock. Thank you very much for joining us today.
And for our Spanish Speaking Friends:
Resumen del episodio en español
En este episodio de Stark Raving Entrepreneurs, Speaker A presenta herramientas como NotebookLM, una extensión gratuita de Chrome, que facilita a los creadores de contenido extraer información valiosa de videos extensos de YouTube de manera rápida y eficiente. Explica cómo, al cargar un video, se puede obtener un resumen instantáneo y generar respuestas más detalladas a través de prompts personalizados, ahorrando tiempo y permitiendo enfocarse en lo esencial.
Además, Speaker A destaca el valor de estas herramientas para coaches y consultores que deben hacer seguimiento de sus clientes, almacenando conversaciones y resúmenes de sesiones en notebooks, lo que facilita la revisión de desafíos y logros a lo largo del tiempo.
También recomienda utilizar estas funciones para prepararse mejor para presentaciones, integrando otros recursos como Google Docs y Gemini, y así crear contenidos relevantes y personalizados para diferentes audiencias. El episodio enfatiza la importancia de aprovechar estas tecnologías de manera ética, notificando siempre a las partes al grabar información. Finalmente, Speaker A invita a la audiencia a acceder a recursos adicionales y a interactuar con el programa para beneficiarse aún más de las herramientas presentadas.
